Council Meeting Minutes

February 19, 2008

I.      CALL TO ORDER:  Council President, Myron Anderson called the regular meeting of the Danville Town Council to order at 7:00pm on February 19, 2008 in the Danville Town Hall, 147 W Main Street. 

II.      ROLL CALL: Council President, Myron Anderson acknowledged a quorum of the Council and led everyone in the Pledge of Allegiance to the American Flag. 

Clerk-Treasurer, Amy Roberts noted the following Council members in attendance:  Myron Anderson, Mike Neilson, Richard Burrows, Steve Hartsock and Jeff Martin

Clerk-Treasurer, Amy Roberts noted the following Administrative officials present:  Gary Eakin, Town Manager.

III.      APPROVAL OF MINUTES:  Motion made by Jeff Martin to approve January 30th and February 4^th minutes as read, seconded by Richard Burrows.  Motion passed 5-0.

IV.      PUBLIC MEETING:

a)      Service Advisory Board - Regional Water Authority Update, presented by Roger Hanas with DLZ.  The board's function is to furnish recommendations for service, utility service agreements, rates, water quality, system expansion, bonding and management, and now making decision as to whether or not it would be in the metro area's interest to form a Regional Water Authority.  Gary Eakin asked the Council for a direction on his upcoming vote.  It was the consensus of the Council to move forward towards a co-op and away from a regional water authority.

b)     Real America Development - Rental housing tax credit, re-addressed from the February 4, 2008 Council meeting.  Motion was made by Jeff Martin to complete the form noting the Town's "moderate support" of the project, seconded by Steve Hartsock.  Motion passed 3-2. Richard Burrows and Mike Neilson voted "nay".

c)      Downtown Partnership - Request for funding presented by Ben Comer, vice chair of the Downtown Danville Partnership.  The Partnership is requesting funding for their ongoing program.  Most of the funding is for the grant program to promote the Facade Improvement Program.  The Partnership plans to sponsor events on the square and the main goal is to keep the Hendricks County Courts on the square and keep the heart of the town in the center.  Motion was made by Richard Burrows to approve funding $55,000.00 from the Host fund, seconded by Steve Hartsock.  Motion passed 5-0.

d)     Ordinance 03-2008 - Police Staff to act as agents for Violations Clerk, presented by Clerk-Treasurer, Amy Roberts.  This ordinance allows certain bonded staff members in the Police Department to collect and receipt parking violations at the Police Department instead of at the Clerk-Treasurer's office.  The staff in the Police Department would provide daily deposits to the Clerk-Treasurer's office for proper accounting.  Motion was made by Jeff Martin to suspend the rules on hearing Ordinance 03-2008 on the first reading, seconded by Mike Neilson.  Motion passed 5-0.  Motion was made by Jeff Martin to approve Ordinance 03-2008, seconded by Steve Hartsock.  Motion passed 5-0.

e)      Resolution 03-2008 - Use of computer generated financial forms, presented by Clerk-Treasurer, Amy Roberts.  This resolution brings the Clerk-Treasurer's office into compliance with the State Board of Accounts and allows the Clerk-Treasurer's office to use the computer generated forms in place of manually prepared forms.

f)       Insurance Committee report and recommendations, presented by Steve Carter, Chairman of the Insurance Committee.  It was the recommendation after two years of research by the committee to hire one agent of record for the Town to handle all insurance coverage for employees (health, vision and dental).  They believe it makes more sense to have one agent working on behalf of the town instead of multiple agents.  Jeff Fox with H.J. Spier Co., Inc addressed the Council as to his proposal to provide services to the Town as a direct pay agent allowing the Town to see directly how much they are paying for his services and he stated he would charge 10% less for his services than our current agent is getting in commission.  Motion was made by Mike Neilson to hire Jeff Fox as agent of record effective March 1, 2008, seconded by Steve

Hartsock.  Motion passed 5-0.  Gary Eakin was asked to contact our current agent to notify him of the change.

V.      DEPARTMENT REPORTS:

Fire Department - Mark Morgan, Fire Chief, reported on old records that were found in the fire administrative building.  Many interesting treasures were found and passed along.

Parks Department - Will Smith, Assistant Superintendent, reported that an ad for summer help had been placed in the paper and that the Easter Egg Hunt in the park would be on March 22, 2008.

Planning - No report.

Police Department - Keith Gill, Police Chief, reported on the status of the old police cars.  Recommendations were made to the Council.  Motion was made by Jeff Martin to donate to the Police Academy three vehicles (CDV98-01, CV01-01 & CV06) for possible in-kind training hours, seconded by Steve Hartsock.  Motion passed 5-0.  Chief Gill was directed to acquire the blue book value on all remaining vehicles and accept reasonable offers by other police departments that are interested.  Any vehicles that are not purchased should be sent to auction.  Chief Gill reported that Matt Oliphant was back to work full time and that the Police Department was assisting in collecting and distributing donations for the Danville 38^th Brigade that would be serving in Iraq.  The Troops are scheduled to depart from the Hendricks County Fairgrounds on Friday, February 22, 2008 at 16:00 hours for anyone interested in seeing the troops off.

Public Works Department - No report.

Water Department - No report, Jim Russell was attending the AWWA conference in Indianapolis.

Wastewater Department - No report.

VI.      CLAIMS:  Motion was made by Mike Neilson to approve the claim docket dated February 19, 2008, seconded by Jeff Martin.  Motion passed 5-0.

VII.      STAFF COMMENTS:

Town Manager, Gary Eakin:  No report.

Clerk-Treasurer, Amy Roberts:  No report.

VIII.      COUNCIL COMMENTS

President, Myron Anderson:  No report.

Vice President, Jeff Martin:  No report.

Mike Nielson:  No report.

Richard Burrows:  No report.

Steve Hartsock:  No report.

IX.      ADJOURNED:  President of the Council, Myron Anderson adjourned the meeting at 8:50 p.m.

Minutes submitted by:                                             Approved by:

___________________________                          ____________________________

Amy J. Roberts, Clerk-Treasurer                           Myron C. Anderson, President