Council Meeting Minutes

April 7, 2008

I.      CALL TO ORDER:  Council President, Myron Anderson called the regular meeting of the Danville Town Council to order at 7:00pm on April 7, 2008 in the Danville Town Hall, 147 W Main Street. 

II.      ROLL CALL: Council President, Myron Anderson acknowledged a quorum of the Council and led everyone in the Pledge of Allegiance to the American Flag. 

Clerk-Treasurer, Amy Roberts noted the following Council members in attendance:  Myron Anderson, Mike Neilson, Richard Burrows, Steve Hartsock and Jeff Martin.

Clerk-Treasurer, Amy Roberts noted the following Administrative officials present:  Gary Eakin, Town Manager and Amy Roberts, Clerk-Treasurer.

APPROVAL OF MINUTES:  Motion made by Mike Neilson to approve March 17 & March 24, 2008 minutes as read, seconded by Steve Hartsock.  Motion passed 5-0.

III.      OPEN AGENDA ITEMS:

a)      Rick Hansen, representing the Annual Motorama came requesting approval to hold a Night Cruise on the Square, on Friday, August 16, 2008 from 5 - 9 pm.  Council unanimously agreed that it would be a great event for the Town and directed Mr. Hansen to coordinate with Town Manager, Gary Eakin.

b)      Proposal to continue engineering services.  Gary Eakin explained that the staff recommended the continuation of the proposal for services by Banning Engineering.  Motion was made by Jeff Martin to approve the proposal as submitted, seconded by Steve Hartsock.  Motion passed 5-0.

c)       Meals on Wheels.  No representative was present.  Council tabled the item.

d)      Spring Clean -up request for cost.  Laura Parker, Town Planner explained the flyer that would be mailed to nearly 2,900 Danville residents regarding "Community Clean Up Days".  Motion was made by Richard Burrows to fund $1,200 from the Host Fund, seconded by Jeff Martin.  Motion passed 5-0.

e)      Ordinance 07-2008, amendment to the Town Code for driveway regulations.  Laura Parker, Town Planner briefed the Council regarding the amendments.  Motion was made by Richard Burrows, seconded by Mike Neilson.  Motion passed 5-0.

f)       Ordinance 08-2008, amendment to Town Code for pool fees.  Ordinance was introduced.

IV.      NEW AGENDA ITEMS:

a)      Irshad Ansari, President of NI Solutions, Inc.  updated the Council on the progress of the fiber installation.  Only a couple more days will be needed for pulling fiber then splicing will begin.

Mr. Ansari requested approval from the Council to seek quotes for pricing of hardware, installation and five years of maintenance.  Motion was made by Mike Neilson, seconded by Steve Hartsock.  Motion passed 5-0.

Mr. Ansari explained that a new Agreement of Assignment between Danville, Avon and Plainfield was needed to define ownership of the fibers with Avon and Danville.  Motion was made by Steve Hartsock, seconded by Mike Neilson.  Motion passed 5-0.

V.      CLAIMS:

Motion was made by Mike Neilson to approve the claim docket dated April 7, 2008, seconded by Jeff Martin.  Motion passed 5-0.

VI.      STAFF COMMENTS:

Town Manager, Gary Eakin:  Asked for clarification on a motion that passed at the March 17, 2008 in regards to the assignment of Steve Steinway as agent of record.  Richard Burrows verified that his intent with the motion was that Mr. Steinway would honor his word to provide a 10% reduce in his commission and that he would be paid directly from the Town instead of through Anthem premiums.  Mr. Eakins was directed by the Council to get with the Insurance Committee and Mr. Steinway to work out the details of the new terms and detail the areas that need to be improved in the services to the employees of the Town.

VII.      COUNCIL COMMENTS

President, Myron Anderson - made a public thank you to all present for their thoughts and calls this past week when his employer ATA closed down and he lost his job.

VIII.      ADJOURNED:  President of the Council, Myron Anderson adjourned the meeting at 7pm.

Minutes submitted by:                                             Approved by:

___________________________                          ____________________________

Amy J. Roberts, Clerk-Treasurer                           Myron C. Anderson, President