Council Meeting Minutes

May 19, 2008

I.      CALL TO ORDER:  Council President, Myron Anderson called the regular meeting of the Danville Town Council to order at 7:00pm on May 19, 2008 in the Danville Town Hall, 147 W Main Street. 

II.      ROLL CALL: Council President, Myron Anderson acknowledged a quorum of the Council and led everyone in the Pledge of Allegiance to the American Flag.  Clerk-Treasurer, Amy Roberts noted the following Council members in attendance:  Myron Anderson, Mike Neilson, Richard Burrows, Steve Hartsock and Jeff Martin.  Clerk-Treasurer, Amy Roberts noted the following Administrative officials present:  Gary Eakin, Town Manager; Amy Roberts, Clerk-Treasurer; and Kevin Dogan, Town Attorney.

III.      APPROVAL OF MINUTES:  Motion made by Mike Neilson to approve the May 5, 2008 minutes as read, seconded by Jeff Martin.  Motion passed 5-0.

IV.      AGENDA ITEMS:

a)      Recognition of years of service was presented to Linda Spurling by Gary Eakin.  Linda was retiring from the Town after thirteen years of service as the Administrative Assistant to the Town Manager.

b)      Request for bike rack was tabled until next meeting.

c)       Bid for the lease of Town owned ground for the purpose of farming the land was opened.  Only one bid was received for $700.00 per year from Jim Williams.  Motion was made by Richard Burrows to award the bid to Mr. Williams, seconded by Steve Hartsock. Motion pass 5-0.

d)      Co-Alliance request for tax abatement was presented by Cinda Kelly from the Hendricks County Economic Development Partnership.  Ms. Kelly explained the reasons and validity of the request for this tax abatement.  Co-Alliance stated in their plan to hire an additional twenty employees by 2010, bringing the total employed at the Danville location to fifty.  Motion was made by Jeff Martin to proceed with allowing ten (10) year tax abatement, seconded by Steve Hartsock.  Motion passed 5-0.

e)      Ordinance 09-2008, "Amendment to the Danville Town Code Provisions on Fees and Civil Penalties".  Request was made by Chief Gill to increase certain fees and fines under Chapters 31 and 35.  Motion was made by Jeff Martin to suspend the rules, seconded by Richard Burrows.  Motion passed 5-0.  Motion was made by Jeff Martin to pass Ordinance 09-2008, seconded by Richard Burrows.  Motion passed 5-0.

f)       Appointment to Design Review committee was needed.  Consensus of the Council is to advertise for the position.

g)      Connection Fees for Waste Management to increase the flow into the Waste Water Treatment Plant by 30,000 gallons was determined to be $186,250.00 equal to 72.5 new residential connections. Council directed staff to begin negotiations with Waste Management on optional payment plans to the Town with an interest rate near prime.

V.      DEPARTMENT HEAD REPORTS:

Fire Department, Chief Morgan:  reported that the Danville Dive Team was honored by the Plainfield Police Department for their discovery of a missing person this past winter.  Chief Morgan asked for approval to hold the annual Danville Fire Association Hog Roast in the Town parking lot September 5, 6 and 7^th.  Consensus agreed to the request.  A final request was made to allow collections for "Go Pink for Pennies" through the Fire Department.  Motion was made by Richard Burrows, seconded by Mike Neilson.  Motion passed 5-0.

Planning Department, Gary Eakin on behalf of Laura Parker:  reported that Swans was petitioning for annexation to receive local services.  Consensus of the Council was to allow the annexation.

Police Department, Chief Gill:  reported that Officer Wynn had made a stop on a reported leaking load that was dispatched and has turned into a possible felony.

Water Department, Superintendent Russell:  reported a water main leak on East Marion had been discovered and repaired.

Wastewater Department, Bill Lush:  reported that a contractor had damaged the lift station under the bridge at the water department and that the contractor would be billed for those damages.

VI.      COUNCIL COMMENTS

Richard Burrows:  Asked about the status of the stop light to be installed at the intersection at the CVS store.  Mr. Eakin stated he was given information that it would be sometime this summer.

VII.      CLAIMS:  Motion was made by Mike Neilson to approve the claim docket dated May 19, 2008, seconded by Richard Burrows.  Motion passed 5-0.

VIII.      ADJOURNED:  President of the Council, Myron Anderson adjourned the meeting at 8:06p.m.

Minutes submitted by:                                             Approved by:

___________________________                          ____________________________

Amy J. Roberts, Clerk-Treasurer                           Myron Anderson, President